Privacy notice for job applicants

This Privacy Policy and Notice at Collection describes the personal information that Learning Commons (collectively, “we,” “us,” or “our”) collects as part of our recruiting and hiring process, as well as how we use, disclose, retain, and safeguard that information.

Applicability of this Privacy Policy. By applying to a job to work with us, signing up to receive information about job opportunities, or interacting with us at a recruiting event, this Privacy Policy applies to you.

The data we collect about you. We collect personal information about you when you apply for a role with us and throughout the hiring process. This includes:

• Information such as personal identifiers (e.g., your name, email, and address) you provide us in your application form and during your conversations and interviews with us in connection with your application for employment.
• Professional or employment-related information provided in your resume or cover letter which may include work history, educational background, and professional qualifications.
• Information you make available to us through third-party recruiters and professional networking websites. 
• Information you provide us so that we can connect with you, like your availability for interviews, or information in connection with travel arrangements for onsite interviews.
• Feedback or inferences drawn about your qualifications for a particular role, including interview feedback, referrals from our employees, and references, including your past employers.
• Audio, electronic, or visual information captured on our security systems, including video recording (“CCTV”), and key card entry systems if you visit our office, or during a recorded interview or during a coding exercise, for example.
• Internet or other electronic network activity information (e.g., website interactions) may be automatically collected when you browse our careers page and associated links on our website. Please review our corporate website privacy policies at chanzuckerberg.com/privacy or learningcommons.org/privacy-policy/ which discusses this data collection (including the use of cookies) and is the applicable policy for this type of data collection.

Sensitive personal information. We may collect sensitive personal information that you voluntarily provide us when you submit your application, such as information concerning your racial or ethnic origin, your gender identity, your sexual orientation, and/or your veteran status to help us evaluate and build our recruiting programs and to comply with certain government reporting obligations. We may collect your health information to evaluate the need for reasonable accommodations to qualified individuals with disabilities. We do not use sensitive personal information in hiring decisions, and you can read our Equal Employment Opportunity Policy for more information.

Business purpose for collecting and using your data. We collect and use your data to execute and improve hiring and recruitment in compliance with applicable laws and regulations. This includes:

• Making hiring decisions, including assessing your skills for a particular role.
• Managing the logistics of the hiring process, like arranging interviews.
• Finding great candidates to work with us.
• Improving our recruitment and hiring process.
• Helping to ensure that our hiring aligns with our goal of providing merit-based equal employment opportunities which includes analyzing the data we collect.
• To comply with legal obligations, to satisfy document retention requirements, or to defend against legal claims.

How long we retain your data. We will keep your information only for as long as needed for the purpose we have collected it or to meet legal obligations, resolve disputes, or fulfill your request to unsubscribe from further messages from us. When your information is no longer needed, we will destroy, de-identify, or aggregate it. If you do become an employee, we will retain your personal information in accordance with our policies regarding the maintenance and preservation of personnel records.

How we disclose your data. We may disclose certain data such as personal identifiers and professional or employment-related information that you voluntarily provide us to comply with government reporting requirements. We may also disclose your data with the following third parties:

• Providers of the tools and services we use to manage our hiring process. For example, we use Greenhouse to process job applications and track applicants through the recruitment pipeline.
• Third party recruiting firms or services that we use from time to time to manage the hiring process and find candidates for certain roles. The third party recruiting firms sometimes control the collection of personal information of job applicants.
• Providers of tools and services, such as analytics providers, that help us assess the impact of our efforts to make our recruitment and hiring efforts more inclusive and broaden representation in our candidate pool. 
• Our entities and affiliates. We enable access to personal information across our affiliates and related entities, for example, where we share common data systems or where access helps us to operate our organization. Our affiliates include entities that are under common control and ownership, but do not include Meta Platforms, Inc. (Meta) or any Meta affiliates.

Your rights. Under certain circumstances and subject to certain exceptions, you have rights under data protection laws in relation to your personal information, including:

• the right to request deletion;
• the right to make corrections; 
• the right to object to our use of your personal information; 
• the right to receive the specific pieces of personal information we hold about you. You can request additional information about our collection, use, disclosure, sale, or sharing of such personal information, as applicable. We have provided much of this information in this Privacy Policy;
• the right to opt-out of the sale or sharing of your personal information or to limit the use of your sensitive personal information, if applicable;  
• the right not to be discriminated against for exercising any of these rights; and 
• the right to receive notice of our personal information collection, use, retention, and disclosure practices at or before collection of personal information.

Businesses that are subject to the California Consumer Privacy Act (“CCPA”) need to provide additional opt-out rights when “selling” personal information or “sharing” it for behavioral advertising or when using sensitive personal information beyond certain permitted purposes. We don’t “sell” or “share” your data and we will not use your sensitive personal information for any purposes other than those allowed under applicable privacy laws. Additionally, we do not have actual knowledge that we have sold or shared the personal information of users under 16 years of age.

How to exercise your rights. To exercise your right to any of the above, email us at privacy@learningcommons.org or submit a request through the form here. For an email request, please let us know you are a job applicant and provide us with your name, which of the above rights you would like to exercise, and sufficient information that allows us to reasonably verify that you are the person about whom we collected personal information.

• If you would like an authorized agent to make a request for you, have that agent fill out the form linked above or email privacy@learningcommons.org with the above information along with additional information sufficient for us to verify that the authorized agent is acting on your behalf. 
• In certain circumstances, we may need to verify your identity to the degree of certainty required by law. In those circumstances, we will provide you with the information we will need from you to verify your identity.

In the event that we will not or cannot exercise your privacy rights in accordance with your request, we will let you know, unless the law prevents us from doing so.

How we safeguard your data. Security of personal information is important to us. We implement security safeguards designed to protect your personal data, including reasonable administrative, technical, and physical safeguards designed to protect personal data from unauthorized access, use, alteration, and destruction. Despite these efforts, we cannot guarantee that your data will never be accessed, disclosed, altered, or destroyed by a breach of any of our physical, technical, or administrative safeguards.

Changes to this Privacy Policy. We may modify this Privacy Policy from time to time, and you can see when the last update was by looking at the “Last Updated” date at the top of this Policy. If you object to any changes, you may exercise your rights above, as applicable.

Contact us. If you have questions about this Privacy Policy, please contact us at privacy@learningcommons.org.